Committed to Your Privacy
Cardiff Community Housing Association is committed to respecting and protecting the privacy of its users.
What information may be collected, including email address?
You may choose to register to pay your rent, report a repair, report anti-social behaviour, report fly tipping and receive additional information or services from us. When you register, we request personal information about you such as your name, address, email address and/or telephone number, date of birth, debit or credit card number, and we ask for other information which enables us to provide a more personalised service to you. The information you give us may be stored in our databases. We endeavour to limit our requests for personal information we believe is minimally necessary to achieve our stated collection purposes. We may also supplement your profile information with freely available data such as postcodes and other demographic information.
How does Cardiff Community Housing Association use my information?
We process your personally identifying information for specific and limited purpose. When we ask you for personal data, we tell you the purpose for which we will process that data. Some of these purposes may include the following:
- To carry out any mutually agreed upon contract obligations
- To process your requests
- To process your request for information
- To process web-based information
- To process web-based transactions
- To contact you occasionally in order to inform you of products and services provided by us
- To notify you about changes to our products and/or services
- To help diagnose any problems with our server and administer the website.
Your Data is Safe with Us
We do not sell, rent, share or otherwise disseminate personal information collected by Cardiff Community Housing Association to third parties. We may, however, disclose your personal information when required by law or in the good-faith belief that such disclosure is necessary to comply with law.
Please note that by submitting personal data to us and/or by using the website you give consent that all personal data you submit may be processed by us in the manner and for the purposes described above, which includes for the purpose of the performance of our contract (your tenancy) and to enable us provide services to our tenants and other residents, compliance with legislation, to protect someone’s life, to perform a task in the public interest of the processing is in our legitimate interests.
When processing special categories of personal data, health data or criminal data, our legal bases for doing so will either be one of the following:
- further to obtaining your explicit consent to do so
- the processing is necessary for the purposes of carrying out our obligations and exercising specific rights required by social protection law
- the processing is in your vital interest and you are not able to provide consent
- processing is carried out in the course of our legitimate activities with appropriate safeguards
- our processing relates to personal data which has been manifestly made public by you, or
- our processing is necessary for the establishment, exercise or defence of legal claims or processing is necessary for archiving purposes in the public interest.
Do We Ever Transfer Your Personal Information Outside Of The European Economic Area?
Much of the personal information that we process at Cardiff Community Housing Association is held electronically, and most of this is held in our offices in Cardiff. Some of our computer systems store the information offsite and, when they do, we work closely with the software providers to make sure that information is stored in accordance with the requirements of the General Data Protection Regulations.
How Long Do We Keep Your Data?
Cardiff Community Housing Association will only keep your personal information for as long as it is required and in accordance with statutory requirements. For example we keep personal information regarding tenancy for 6 years after the tenancy has ended. Where the information is no longer required, we will ensure that it is disposed of in a secure manner.
Anonymous Data Collection
In addition to the information we collect as described above, we use technology to collect anonymous information about the use of the website, such as which pages of the website are visited, which web browsers are used and how long they stay on the website. This technology does not identify you personally; it simply enables us to compile statistics about our visitors and their use of the website.
We use this anonymous data to improve the content and functionality of the website and email to better understand our customers and visitors, and to improve the services and products we offer.
A cookie is a small piece of information which is sent to your browser and stored on the hard drive. Cookies do not damage your computer, and cookies by themselves cannot be used to discover the identity of the user. Cardiff Community Housing Association uses its own cookies for a number of purposes including to:
- Keep track of your preferences while you are using Cardiff Community Housing Association web products or services
- Provide general internal and customer analytics
- Conduct research to improve Cardiff Community Housing Association’s content, products and services
- To support security measures such as requiring re-logging into after a certain amount of time has elapsed
- To assist in identifying possible fraudulent activities
Can I correct/update the information collected about me?
Absolutely. You have the right to correct or update the personal information collected about you by Cardiff Community Housing Association. To correct or update personal information, please send an email to firstname.lastname@example.org and request the change. In addition, if you no longer wish to receive email updates or notifications from use, you may opt-out of receiving such communications by following the instructions available in an email sent to by us in response to an inquiry, completing the opt-out page request form, email us a request form, email us a request email@example.com, or contact us at our postal address noted on this website.
We are continually improving our methods of communication and adding new functionality and features. Because of these ongoing changes, changes in law and the changing nature of technology, our data practices will change from time to time. If and when that happens, we will update this policy accordingly, so please check this page frequently.
By using this website, you consent to the collection and use of the information as described here. For more information, call 029 2046 8490.
This site is owned and operated by Cardiff Community Housing Association, (referred to as “CCHA”). CCHA has the right at any time to change or discontinue any aspect or feature of the site, including, without limitation, the content, hours of availability, and equipment needed for access or use of the site. The information on this Site is intended to furnish users with general information on matters that they may find to be of interest.
While every effort has been made to offer current and accurate information, errors can occur. CCHA assumes no liability or responsibility for any errors or omissions in the content contained on this Site. Furthermore, this Site may contain references to certain laws and regulations, which will change over time, and should be interpreted only in light of particular circumstances. This information is provided “as is”, with no guarantees of completeness, accuracy or timeliness, and without warranties of any kind, express or implied. CCHA does not warrant that this Site, various services provided through this Site, and any information, software or other material downloaded from this Site, will be uninterrupted, error-free, omission-free or free of viruses or other harmful components. To the fullest extent permissible pursuant to applicable law, CCHA disclaims all warranties, express or implied, including but not limited to implied warranties of merchantability and fitness for a particular purpose. In no event will CCHA, any related partnerships or corporations, or the shareholders, agents or employees of the foregoing be liable to you or anyone else for any decision made or action taken in reliance on the information in this Site, or for any consequential, special or similar damages, even if advised as to the possibility of such damages.
The information presented on this Site should not be construed as any advice or service. You should consult with professional advisors familiar with your particular factual situation for advice concerning specific matters before making any decision. You should not send any confidential information to CCHA until you have received agreement from the firm to perform services you request. Certain links on this Site lead to servers maintained by individuals or organizations over which CCHA has no control. CCHA makes no representations or warranties regarding the accuracy or any other aspect of the information located on such servers.
Links that involve the unauthorized use of our logo are considered web link activities that are explicitly prohibited by CCHA, and may constitute trademark and copyright infringement. Although it does not currently do so, this Site may from time to time contain threaded discussion groups, bulletin boards and chat rooms (“Bulletin Boards”). All posting on or transmissions to Bulletin Boards, unless CCHA specifically is identified as the author of a message, are the product of third parties, and the responsibility for any opinions, advice, statements or other information contained in any messages posted or transmitted by any third party on this Site resides solely with the author.
All material on this Site is the copyright of CCHA, all rights reserved. No part of the materials on this Site, including but not limited to the text, graphics and html code, may be reproduced or transmitted in any form by any means without CCHA written permission.
The following are trademarks of CCHA.